Stock Take Analyst Supervisor

Functional Accountabilities:

People: Regular review of team’s progress against set objectives.

• Conducts regular performance reviews and provide annual performance rating for the team.
• Providing job training & ensuring employees are well trained and aware of their roles and responsibilities.

Customer:

• Interacting with Regional, District and Store Managers to support with data related to store’s inventory.
• Support all the departments in writing off SKUs or an entire store, as per the business need.
• Provide supplies & packaging monthly report to the Integrated Planning department

Stock take Planning & Preparations:

• Make sure BI schedule is prepared based on the published schedule.
• Ensure product group of the concerned store and departments is created and shared with concern stakeholders for confirmation.

System Integration Confirmations:

• Ensure the following:
• All the transactions (Sales, DSD, RTV, DC charges) are flown to system and nothing is pending.
• Holding the sales of physical inventory store, till final posting.
• Prepare the full reconciliation of the counted store for 2^nd 
• Ensure all the transactions of the counted store is being posted before month closing
• Make sure the following reports / data shared with concern stakeholder:
• DSD/RTV, Transfer IN/OUT report prior to the stock take of the scheduled store.
• GIT and Open transactions before physical stock take.
• Communicate Any pending invoices to Regional Finance for force match.
• Prepare monthly Analysis reports: Fresh, Supplies and packaging and Damaged & Expiry.
• Reconcile Store’s inventory (Opening, ending, IN & OUT transactions) after the stock take.
• Review Pre-Posting and it is generated and shared on time.
• Make sure re-verification SKUs get corrected while doing final posting.
• Update data in BI and publish the result to stakeholders.
• Track and record all cycle count adjustment & investigation any abnormal adjustments
• Prepare monthly stock loss analysis report top department, class, vendor SKUs.
• Prepare the report for Fresh Food Inventory count
• Provide weekly: wastage, inter-dept & inter store transfer report for the stores.
• Prepare all external auditors required documents.

Additional Quality control checks:

• Make sure all the stores are completed as per the monthly plan.
• Inventory result of all the stores updated in BI and published.
• Conducting UAT test on monthly basis for Infoera & SIM system

Inventory Control Tasks:

• Ensure the proper investigations for abnormal adjustments
• Monitor Fresh Food Inventory & Supplies packaging count.
• Accountable for all investigations & documentations of the root cause for the stock loss with the store managers.
• Supervise the wastage analysis report for all the stores including Fresh (Weekly basis).
• Supervise Inter Department Transfer analysis report (Weekly basis).
• Supervise the Cashier Performance analysis report.

Education

Minimum: Bachelor of Commerce in Finance.

Experience, Skills & Competencies

• Minimum 10 years of experience in Operational Financial activities
• Financial and analytical skills
• Fluent in English & preferably Arabic proficiency
• Microsoft Office (Excel Advanced Level)