Executive Admin Assistant

Job Purpose
The purpose of the Executive Assistant job is to perform a variety of administrative tasks and support Panda company’s senior-level managers/ executives, by all means, enabling them to focus and reach their strategic goals and objectives.

Functional Accountabilities

• Acting as the point of contact among Panda executives, teams, and external partners/ clients with related matters for the executive.
• Maintaining the executive appointment schedule by planning and scheduling meetings, conferences, teleconferences Etc, and making travel and accommodation arrangements for the executive.
• Mange the visitors and or delegations for the executive (Visits, meetings, conferences..etc.)
• Ensure confidentiality at the workplace.
• Completes tasks assigned by the executive to the functional Directors and Heads and their teams; following up on actions and results and Organizing and maintaining the executive files, documents, invoices, etc.
• Take minutes during meetings.
• Coordinate and monitor the Function Management team vacation and business trips tracker.
• Tracking the executive tasks and his direct reports to ensure jobs and actions are conducted within the timeline.
• Keeping up with the executive’s all work-related matters.
• Follow up on project actions from teamwork (Daily)

Education:
An associate degree in BA, or other related field or equivalent combination of education and experience as an Executive Assistant, Personal Assistant, or similar role.

Experience:
3-5 years of experience as an executive assistant or Personal Assistant to senior/ executive-level managers.

Skills & Competencies:
• Extensive experience in a similar role
• Time Management
• Minutes taking skills
• Working under pressure
• Ability to multitask
• Trustworthy and confidentiality
• Problem-Solving
• Proficient Microsoft Suite skills
• Attention to detail
• Strong written and verbal communication skills.