Procurement Governance Associate.Procurement - Governance & Contracts

Support the execution of procurement governance and contract management activities by maintaining accurate documentation, tracking contract processes, and assisting compliance monitoring, thereby enabling effective governance implementation and supporting procurement risk management objectives.

JOB ACCOUNTABILITIES

(Key outputs expected from the job, Optimum 6-10 core accountabilities)

Key Accountabilities

1.     Maintain procurement governance records, templates, and documentation to ensure accuracy, traceability, and audit readiness.

2.     Support contract preparation and documentation activities to ensure completeness and compliance with approved templates and governance guidelines.

3.     Track contract lifecycle milestones, approvals, and renewals to support timely execution and escalation of delays or gaps.

4.     Verify procurement documents against governance and compliance standards to support risk control and consistency in contract practices.

5.     Coordinate contract review workflows with internal stakeholders to support timely approvals and issue resolution.

6.     Update governance trackers, logs, and databases to support monitoring, reporting, and management visibility.

7.     Assist in preparing procurement governance and compliance reports to support oversight, audits, and management reviews.

8.     Provide documentation and data support during audits and internal reviews to ensure transparency and adherence to governance requirements.

9.     Ensure adherence to procurement policy and the governance framework across all contract documentation and processes.

10.  Maintain accurate vendor records and master data to support onboarding, qualification, and ongoing compliance tracking.

11.  Support vendor onboarding and due-diligence checks in line with procurement governance and compliance requirements.

12.  Track vendor performance data and contract obligations, escalating non-compliance or service issues to relevant stakeholders.

13.  Coordinate vendor communications related to contract terms, renewals, and documentation requirements.

14.  Maintain the vendor database and supporting documentation to ensure audit readiness and consistency with governance standards.

Key Competencies (critical competencies and behaviours that should be demonstrated to achieve satisfactory performance and meet expectations of how this job should be performed)

·        Attention to detail and documentation accuracy

·        Analytical and problem-solving skills

·        Proficiency in procurement/contract systems (e.g. Oracle)

·        Integrity and ethical judgment

·        Stakeholder communication, negotiation, and time management