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Job Description
Job Purpose
The purpose of the Executive Assistant job is to perform a variety of administrative tasks and support Panda company’s senior-level managers/ executives, by all means, enabling them to focus and reach their strategic goals and objectives.
Operating Budget
Business Support Operating Budget is roughly SAR 150 million.
Other Impact
Other dimensions like:
- Supporting other executives.
- Supporting BS Management team.
Functional Accountabilities
1. Acting as the point of contact among Panda executives, Business Support team, and external partners/ clients with related matters for Vice President of Business Support and Special Projects Director.
2. Maintaining the Vice President of Business Support appointment schedule by planning and scheduling meetings, conferences, teleconferences Etc, and making travel and accommodation arrangements for the Business Support Vice President.
3. Support special projects director in the arrangement of projects/ meetings with stakeholders (internal/external).
4. Welcomes the Business Support Vice President and Special Projects Director guests and clients by greeting them, in person or on the telephone; answering or directing inquiries.
5. Ensure confidentiality at the workplace.
6. Completes tasks assigned by the business Support Vice President to the Business Support Heads and their team; following up on actions and results and Organizing and maintaining the Vice President files, documents, and invoices, etc.
7. Take minutes during meetings.
8. Coordinate and monitor the Business Support Management team vacation and business trips tracker.
9. Tracking the Vice President’s tasks and his direct reports to ensure jobs and actions conducted within the timeline.
10. Keeping up with the Business Support Vice President’s Office supply.
Skills
Education
An associate degree in BA, or other related field or equivalent combination of education and experience as an Executive Assistant, Personal Assistant, or similar role.
Experience:
3-5 years of experience as an executive assistant or Personal Assistant to senior/ executive-level managers.
Skills & Competencies:
• Extensive experience in a similar role
• Time Management
• Minutes taking skills
• Working under pressure
• Ability to multitask
• Trustworthy and confidentiality
• Problem-Solving
• Resourcefulness
• IT or technical support Knowledge
• Adept in Technology.
• Proficient Microsoft Suite skills
• Attention to detail
• Strong written and verbal communication skills.
