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Executive Assistant

Jeddah , Saudi Arabia Posted 2024/07/04 12:37:08 Expires 2024-07-14 Ref: JB1100050088

Job Description

Job Purpose
The purpose of the Executive Assistant job is to perform a variety of administrative tasks and support Panda company’s senior-level managers/ executives, by all means, enabling them to focus and reach their strategic goals and objectives.


Key Accountabilities 

  • Acting as the point of contact among Panda executives, Business Support team, and external partners/ clients with related matters for Vice President of Business Support.
  • Maintaining the Vice President of Business Support appointment schedule by planning and scheduling meetings, conferences, teleconferences Etc, and making travel and accommodation arrangements for the Business Support Vice President.
  • Mange the suppliers visitors and or delegations for the Business Support Vice President (Visits, meetings, conference ..etc.) 
  • Ensure confidentiality at the workplace.
  • Completes tasks assigned by the business Support Vice President to the Business Support Heads and their team; following up on actions and results and Organizing and maintaining the Vice President files, documents, and invoices, etc.
  • Take minutes during meetings.
  • Coordinate and monitor the Business Support Management team vacation and business trips tracker.
  • Tracking the Vice President’s tasks and his direct reports to ensure jobs and actions conducted within the timeline.
  • Keeping up with the Business Support Vice President’s all work related matters.

Skills

Qualifications 

  • An associate degree in BA, or other related field or an equivalent combination of education.


Key Competencies 

  • 3-5 years of experience as an executive assistant or Personal Assistant to senior/ executive-level managers.
  • Support/assistance provided within deadlines in a timely and efficient manner.
  • Availability and efficiency Reports, processes, and documents are administered accurately in timely manner.
  • Code of Conduct is always achieved.
  • Maintain All internal and external communications.  
  • Maintain the Business Support VP Calendar.
  • Maintain All quarterly and Yearly Performance reviews and ensure they are completed reviewed and discussed including training needs areas for development, potential career opportunities.

Job Details

Job Location Jeddah , Saudi Arabia
Job Role Support Functions
Employment Type Employee
Number of Vacancies 1

Preferred Candidate

Career Level Entry Level

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