Job Purpose:Manage Corporate audit projects in the given time line as per agreed guidelines to ensure that all identified risks are addressed by management with high level of efficiency and effectiveness This position is responsible for assisting the Head of corporate Audit in order to maintain an effective system of internal controls across the organization. Duties will be performed in accordance with acceptable audit standards.
JOB ACCOUNTABILITIES:
PLANNING• Assist the Head of Internal Audit in the preparation of Audit plans, to set out the priorities consistent with the organizational objectives.OPERATIONAL• Conducts internal audit and advisory projects based on the annual audit plan and the risk assessment.• Assists the Head of Internal Audit in the assignment field planning and the development and maintenance of audit programs.• Conducts interviews, review documents, develop and administer surveys, compose summary memos, prepare working papers, identify and define issues, review and analyse evidence, document processes and procedures, and documents issues and recommendations.• Maintains productive business unit and staff relationships through individual contacts and group meetings.• Maintains the Company’s standard for the Professional Practice of Internal Auditing and the Code of Ethics developed by The Institute of Internal Auditors and Panda standards.• Administer the assessment of risks and internal controls within the audited area; identification of process weaknesses and inefficiencies and operational issues, evaluation of Risks and Controls and preparation of Risk and Control matrix• Work closely with the other departments’ managers (IT, Finance, Operations, etc.) on Corporate audit-internal audit matters to achieve the company objectives and ensure implementation of the agreed remediation plans• Stays abreast of general business/economic developments and new professional announcements & standards to gain an understanding of their links and impact on the organization. Understands and applies technical standards.• Maintains a positive, professional relationship with staff and management at all levels, including maintaining a professional appearance at all times.• Coordinate with other Audit Division’s units and activities so that it effectively utilises its resources, manages its priorities, and is able to be both responsive and proactive.REPORTING• Communicate the results of audits via written reports and oral presentations to the CAE and Head of Audit.• Report to Head of Audit on monthly basis on the related pending remediation plansFollow up• Ensure that all agreed remediation plans are subsequently implemented.• Perform follow-up procedures timely to determine whether agreed remediation plans have been implemented.PEPOLE MANAGEMENT• Keep abreast with all the latest updates in the audit, risk management and fraud field and improve the abilities of the department abilities.• Provide clear direction, priorities tasks, assign and delegate responsibility and monitor the workflow• Plan, manage and review individual performance and provide regular feedback, development, and coaching, taking prompt action where necessary.
Job Purpose
To establish a clear governance & Authority framework which defines how the organization's Corporate Governance Documents are established, developed, reviewed, maintained, updated and approved as per Corporate Governance and regulatory requirements.
Strategic Responsibilities
- Develop the Corporate Governance Strategies that defines the business relationships that exist between company shareholders, management teams, the Board of directors, and all other key stakeholders.
- Drive the administration of Delegation & Authority Metrics Frameworks across the organization to ensure levels of delegations and authorities are clearly communicated and adhered to.
- Development of the Corporate Governance Systems and Frameworks e.g., QMS, policies and procedures.
- Review the budget requirements of the overall Corporate Governance Function, and accordingly participate in the Department budget development.
Functional Responsibilities
Corporate Governance Policies and Processes
- Establish the Corporate Governance Frameworks and manuals that are required for Panda Retail Company organization to operate sustainably, effectively, and consistently.
- Ensure the Governance across the organization are in place by developing the departmental Policies, Guidelines and procedures that should be followed across and aligned with the Company goals, strategies, and good practices.
- Establish Panda Code of Ethics and ensure that it is followed by Corporate and Business Units.
- Develop and drive the administration of Delegation & Authority Metrics Frameworks across the organization to ensure levels of delegations and authorities are clearly communicated and adhered to.
- Development and setting the proper controls and systems needed for oversight and monitoring of activities to ensure compliance and organization robustness.
- Supports the management of Corporate Policy Framework for all entities including procedures for new or amended policies (with regular reviews and ensuring any changes are promptly incorporated into the relevant policies and procedures) with approval coordination.
- Design effective deployment plans across the organization to ensure full implementation of the endorsed Governance frameworks, manuals, and systems.
- Development of key activities that should be monitored within the framework that take into consideration risk, sustainability, economic/cost, and employee well-being.
- Assist in the regular review of governance processes including analyzing existing processes, recommending, and implementing changes, documenting new processes and procedures to support compliance, continuous improvement, and innovative best practice in governance.
- Conduct periodic review of the governance models of the business and recommend opportunities for improvement based on applicable leading practice and the changing environment.
- Allies with Compliance and Risk departments to identify risks, challenges, and opportunities, and develop plans to be incorporated as necessary within the related manuals, systems, policies, and procedures.
- Examine the Company adherence to the Delegation of Authority & Authority Matrix to assess business decisions controls.
- Development of periodic reporting systems that is reliable and transparent across the Group.
- Drive out special projects and assignments on an as need basis as part of the oversight function or as required by the Company.
People Development and management
- Develop and maintain effective professional working relationships with the business stockholders.
- Developing and leading a high performing team, giving them the opportunities to be their best and by contributing to team efforts by accomplishing related results as needed.
- Developing a succession plan that reviewed Periodically to ensure Business Continuity, People Development and Retaining Talents.
Reporting:
- Ensure that all divisional reports are prepared timely and accurately and meet Panda’s organizational requirements, in adherence to the company’s policies and quality standards.
- Present annual and periodic reports at senior management meetings.
Continuous Improvement:
- Contribute to the identification of opportunities for continuous improvement of the Quality Assurance department systems, processes, and practices considering international best practices, improvement of business processes and cost optimization.
Health, Safety and Environment:
- Ensure compliance to all relevant quality, health, safety, and environmental management policies, procedures, and controls across the Quality Assurance department to guarantee employee and assets safety, legislative compliance, and a responsible environmental attitude.
